Terms and conditions
The Terms
By engaging our services, you acknowledge and consent to Green Code being engaged under the premise that we will fulfill all services as agreed upon. Unless otherwise agreed in writing, these standard terms shall apply to any and all future engagements you initiate with us. Your ongoing engagement with our services will be interpreted as your acceptance of these standard terms and conditions of our business’s. Any fee quotation provided will remain open for a period of 60 days, after which we reserve the right to amend them to reflect current market conditions. The herein stated General Company Terms and Conditions form the basis of our contractual agreement. However, it should be noted that not all terms may be applicable to your specific agreement as detailed in your fee proposal. These terms and conditions go hand in hand with any other terms applicable to you. By consenting to these terms and conditions, you are also agreeing to allow our subsidiary companies to perform any necessary tasks to fulfill the agreed-upon services.
Subsidiary Companies and Insurance
All Subsidiary Companies, conducts its services in accordance with its liability and insurance cover. All insurance certificates can be requested for the necessary subsidiary. For example, should Fline Designs Ltd quote you for structural drawings and calculations as a package for your project this will be produced by Green Code Engineering Ltd (GCE) and held by GCE’s Insurance. Each subsidiary maintains professional indemnity insurance in accordance with UK statutory requirements and industry best practice.
Architectural Services
Undertaken by Green Code Architects (GCA) or F line Designs Ltd dependent on your project brief and scale.
Accuracy of Drawings: While we strive to ensure the accuracy of any drawings we provide, it is crucial that you, or your designated contractors, verify all drawings and measurements on-site before starting any construction work. We cannot be held responsible for any discrepancies discovered after the commencement of work.
Measurement Accuracy: We
utilise
laser scanners known for their precision, with a standard tolerance of
25mm
and
50mm
for slanted external walls. However, some measurements may be based on estimations, particularly in areas with restricted access. We are not liable for inaccuracies in these
instances
. Should you find any discrepancies,
it’s
important to inform us
immediately
Collaboration with Other Professionals: When our services are
rendered
in conjunction with other professionals
you’ve
hired,
it’s
your duty to make sure all pertinent information they
possess
is shared with us without delay. We will not be held accountable for any inaccuracies in the information provided by these professionals.
Updates to Provided Information: We are not
obligated
to revise or update any information, reports, or materials once they have been delivered to you, even if new developments occur afterward.
External Dependencies and Program Adherence: We cannot guarantee strict adherence to any schedule or program, especially when it involves external entities such as consultants, local authorities, regulatory bodies, specialists, manufacturers, etc.
Planning and Design Variance: There may be instances where your specific requirements differ from local planning or design policies,
necessitating
amendments post-submission to the local authority. Any amendments within the same application will incur no
additional
charge, but a new application will require a separate fee, which will be quoted at that time.
Submission of Supporting Documents: As local authorities increasingly demand more supporting documentation for planning applications, we cannot guarantee that all necessary documents will be known or available at the time of submission. While we will coordinate with other consultants to gather required documentation, we cannot be held responsible for the duration or extent of this process.
All services shall be carried out in compliance with the Health and Safety at Work etc. Act 1974 and the Construction (Design and Management) Regulations 2015.
Client Responsibilities
Accuracy of Provided Measurements: When we do not perform an on-site inspection of your property, it is your duty to ensure that any measurements you give us are precise and accurate. We are not liable for any errors in the measurements provided by you or any third party acting under your direction. If your project advances to the construction phase, it is essential for your chosen contractors to conduct a comprehensive site survey to verify measurements and discuss your specific needs. Service Modifications: Should you desire to modify the services you have requested, such as upgrading your package or altering a planning permission application after its submission, please reach out to us. We will inform you about the feasibility of the change, any additional costs, altered timelines, or other necessary adjustments, and we will seek your confirmation before proceeding with the requested modifications. Decision-Making and Instructions: It is crucial that you provide all decisions, instructions, consents, or approvals required for the execution of services as outlined in our fee proposal. Third-Party Fees: You are responsible for any third-party fees, and you must comply with the payment terms agreed upon with those third parties. We will inform you of such fees when relevant to the work stage. Impact of Late Payments: Delays in fee payments may lead to delays in the progress of information related to projects. We reserve the right to halt progression to the next stage of a project if fees for previous stages remain unpaid. We process personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. Clients have the right to request access to or correction of their personal information at any time.
Dispute Resolution
In the event that access to the property is not available at the agreed time of the visit, or the site is otherwise inaccessible, this will result in a wasted site visit. The client will be charged an additional fee of £550 + VAT. It is the client’s responsibility to ensure that access to the site is granted at the scheduled time. Failure to provide adequate access, whether due to locked gates, absence of keyholders, or other barriers, will incur the above charge. In the event of a dispute or difference arising under this Appointment, this should be in writing. We hope we shall be able to settle the matter by negotiation or mediation. If these attempts fail, either party may refer the matter to adjudication under the Housing Grants, Construction and Regeneration Act 1996 (as amended) or initiate court proceedings.
Suspending the Agreement
The Client or Green Code Holdings (or any of its
subsidiary’s
) can suspend or end
performance
of any or
all of
the Services by giving at least 7 days’ written notice of the intention and
stating
the reason for doing so.
If the reason for the notice arises from a default and the recipient does not remedy the matter, the agreement will end on expiry of the notice period.
Termination of the agreement does not affect the rights or obligations of either party
accrued
before termination.
Limitation of Liability
Our liability to the Client in contract, tort (including negligence), breach of statutory duty, or otherwise shall be limited to the amount of our professional indemnity insurance, unless otherwise agreed in writing.
Force Majeure
We shall not be liable for any delay or failure to
fulfil
our obligations due to events beyond our reasonable control, including but not limited to natural disasters, pandemics, strikes, or changes in legislation.