Privacy notice

Green Code Architects Ltd, managed by Green Code Holdings Ltd, is committed to protecting and respecting your privacy.

This Privacy Notice explains how we collect, use, and safeguard your personal data when you engage with our services, visit our website, or communicate with us.

Contact Details

Address: Unit D, 4 Humber Road, London, NW2 6DW
Telephone: 07501 130426
Email: barry@greencodeholdings.com

What Information We Collect, Use, and Why

We may collect personal information from various sources, including:

Clients – Information provided when engaging our services.
CRM Database – Data stored in our Customer Relationship Management system.
Third-Party Platforms – Information obtained from platforms such as Bark, LSD, and Bitrix.
Contractors/Sub-Contractors – Details shared or provided in business operations.
Suppliers – Data obtained during business transactions.
Other Professionals – Information shared during collaborative projects.
Colleagues – Personal data provided in the course of employment or engagement.

We collect and use the following categories of personal information:

For Client Account Operations:

Names and contact details
Addresses
Purchase/service history
Account registration details
Marketing preferences

For Legal Compliance:

Identification documents
Client account information
Any other data required by law

For Crime Prevention and Investigation:

Contact details
Client account records
CCTV/video recordings (staff-only areas)
Audio recordings (staff-only areas)
Financial data (fraud prevention/detection)
Location data
Online video/audio calls

For Marketing & Updates:

Names and contact details
Profile information
Marketing preferences
Website and app usage data

For Research & Archiving:

Client account history
Website and app user journey data

For Handling Queries & Complaints:

Contact details
Payment details
Account information
Video/audio recordings (staff-only areas)
Witness statements, photographs, and correspondence
Financial transaction records
Health & safety incident reports

Some data categories (racial/ethnic origin, health information) may be collected only where necessary and in compliance with UK data protection laws.

Lawful Bases for Processing Your Data

Under the UK GDPR, we rely on the following legal bases:

Consent: You have given permission for processing.
Contract: Processing is necessary for contractual obligations.
Legal Obligation: We must process data to comply with legal requirements.
Legitimate Interests: Processing is necessary for our legitimate business interests unless overridden by your rights.

Your rights vary based on the legal basis relied upon.

Your Data Protection Rights

Under UK law, you have the following rights:

Access: Request copies of your personal data.
Rectification: Request correction of inaccurate data.
Erasure: Request deletion of your data.
Restriction: Limit how your data is processed.
Objection: Object to data processing.
Data Portability: Transfer data to another entity.
Withdraw Consent: Withdraw consent at any time when processing is based on consent.

Requests will be addressed within one month. Contact us at the details above to exercise your rights.

Data Retention & Sharing

We retain personal data only as long as necessary for the intended purpose, in compliance with legal obligations.

We may share data with:

Regulatory authorities (if required by law)
Business partners (where necessary for service delivery)
IT service providers (for secure data storage)
Law enforcement (for crime prevention/detection)

Data transfers outside the UK comply with relevant safeguards, ensuring adequate protection.

Complaints

If you have concerns about how we process your data, contact us using the details above. You may also lodge a complaint with the UK Information Commissioner’s Office (ICO) at www.ico.org.uk.

Last Updated: 13 Feb 2026

Website enquiries and analytics

When you send an enquiry through this website, the details you enter are delivered to us by our website host (Netlify) and used only to respond to your enquiry and, if you become a client, to manage your project. Analytics cookies are only set if you allow them; see our cookie policy.